The Facilities Coordinator will take the lead on all Hard and Soft Services and Facilities responsibilities for Head Office, being the first point of contact for all facilities issues, resolving them quickly and effectively.

Key Responsibilities:

• Daily checks, upkeep of monthly PPM’s, KPI’s and SLA’s. Being reactive to any plant building or HVAC issues.
• Daily walkarounds to check for H&S issues, weekly fire bell test, fire warden responsibilities. Reporting any issues to the Facilities Manager. DSE Assessments
• Handling insurance claims, PCN charges, monthly driving licence check, fuel card contract and monitoring.
• Having knowledge of corporate travel bookings, covering all booking international and UK trips, travel insurance queries, travel insurance claims.
• Administration of mobile phone contract, account management/monthly reports, broken/faulty phones, phone upgrades, pool phone management.
• Arranging and setting up staff sample sales, working payments and payment administration.
• Keyholding duties, administration on access control system. Maintenance and replacement security cards, CCTV maintenance and requests.
• Expenses administration
• Covering new starter H&S tours
• Covering reception, post and courier duties when required.
• Flexible to cover team holidays and sickness.

About You:

• Minimum of 2 years’ experience in a similar Facilities role
• Strong administrative and IT skills. Microsoft Office and Teams
• Knowledge and experience of building maintenance and HVAC systems
• IOSH/NEBOSH qualifications are an advantage

Hours:

• The hours for this position are 9am-5pm Monday-Thursday and 9am-4.30pm Friday

Benefits

We are proud to offer a wide range of benefits to all our staff, and continue to reassess what our community needs from us to thrive. We don’t want to be a good company to work for, we want to be a great one. Here are some things we currently offer:

• Annual performance-related bonus
• Competitive salary, reviewed every year
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Private healthcare
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• 25 days annual leave plus Bank Holidays
• Annual Birthday vouchers
• Regular opportunities to attend gigs / events