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Buying Admin Assistant

Listing ID: 939753

Buying Admin Assistant

Type of Position: Temporary Position
Company / Organisation / Artist Name: Dickies
Location: Midsomer Norton, Somerset, South West, UK
Employment Length: 3 months
Hours: Full Time
Experience: Entry level / Graduate - 0 - 1 years experience
Specified Hours: 09.00 - 17.00
Start Date: ASAP
Salary: £Competitive
Deadline: Ongoing
Ad Expires In: 1 month 1 day
About: Williamson-Dickie Manufacturing Company is part of VF Corporation, a Plc and global leader in branded lifestyle apparel, footwear and accessories, with authentic brands such as; North Face, Timberland, Vans, Wrangler, Lee, Eastpak, Dickies


Job Overview:

To support the Dickies Life team in all administrative duties necessary for the team to achieve its goals and objectives.
To ensure critical paths are in accordance with delivery expectations. Administratively manage products within their portfolio from initiation to being delivered to the business.

Key Responsibilities and Accountabilities
    
Admin                    

  • New product set ups
  • Log received and sent parcels, and ensure all spread sheets are up to date and invoices tally with courier parcels we have sent.  Suppliers to be sent tracking details /AWB’s daily
  • Approvals of barcode labels/carton labels/ wash care labels   

Critical Path
                 
Monitor the critical path daily for all suppliers and follow up with suppliers to ensure that information in the critical path is complete and correct.  Any concerns to be raised to the Assistant Buyer/Merchandiser at the weekly update.  Critical path to be presented each Friday to the Dickies Life team / wider business as requested.  Any gaps in critical path information must be justified.

  • Raise purchase orders to suppliers as requested by Buyer/merchandiser ensuring pricing and dates are correct
  • To ensure all active orders are added to the critical path and followed through to delivery and meeting the agreed RAP date
  • Liaise with suppliers to ensure barcode and carton labels / wash care info and product labels are received and approved within the time frame to assist suppliers in ensuring their RAP date is achieved
  • Help to resolve any trim sourcing issues with necessary suppliers e.g. ideal zips, Shining labels
  • Approve lab dips / strike off’s/ bulk fabric / desk looms and product trims within the approval time frame to assist suppliers in ensuring their RAP date is achieved
  • Work alongside the colour technician to ensure colour approvals are to the required Dickies standard
  • Check the Dickies colour portal daily to ensure any approvals/rejections are logged on the critical path and follow up with the suppliers regarding re-submissions as necessary
  • Chase through fit samples / PP samples / gold seals as requested by the garment tech team in sufficient time to allow production to commence as per the dates advised by the supplier
  • Ensure production dates advised by suppliers are reviewed and queried weekly to ensure production is running to schedule and the RAP date can be achieved
  • Weekly calls with each supplier to review production and ensure orders are running on time and discuss any issues and look to help resolve
  • Liaise with suppliers regarding 3rd Party audits being booked and promptly following up on any failed audits / follow up on internal audit reports and liaise with QC / relevant parties to approve
  • Ensure suppliers have created bookings in OMB in sufficient time for approval by merchandiser and to ensure that all dates are accurate on the system
  • Send out weekly updates to the wider Dickies business with delivery updates

Essential Requirements

  • Computer Literate
  • Working knowlege of all Microsoft packages (Word/Excel?Outlook)
  • Highly motivated nd organised
  • Excellent communictor
  • Able to multi task and prioritise as the need arises
  • Meticulous eye for detail

What We Offer

  • Competitive salary
  • 09.00-17.00, Monday to Friday, 37.5 hours per week,
  • 25 Days Holiday + 8 Bank Holidays
  • Company Pension Scheme
  • Free Life Assurance
  • Employee Assistance Programme
  • Generous Staff Discount on Quality Clothing
  • On-Site Free Parking
  • Friendly Company Culture and Relaxed Working Environment

Application Form

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