Connect socially for updates on your Social Media Channels!


Buyers Admin Assistant

Listing ID: 1209200

Buyers Admin Assistant

Type of Position: Permanent Position
Company / Organisation / Artist Name: Urban Outfitters
Location: East London, London, UK
Hours: Full Time
Experience: Entry level
Reporting To: Assistant Buyer
Twitter Handle: @
Deadline: Ongoing
Ad Expires In: 2 weeks 6 days

Urban Outfitters started out as a single boutique in 1970s Philadelphia with creativity and uniqueness at its core. 50 years on, and 55 stores across Europe later, we’ve become a destination for emerging design, unexpected styling, One-Of-A-Kind vintage and homeware that makes you want to hit the share button.

We speak to a social community of over 10 million forward-thinking individuals, bringing together a nostalgia for the past with an enthusiasm to shape the future. The UO community are culturally aware, they shape the music scene, they live a digitally native life and they wear style trends before anyone else. At our core, we empower our customers and staff to express themselves, unapologetically, living life in a way that's truly authentic to them.

We are always excited to bring new talent into the room, especially if you share our values:

  • Progressive — we move with the mood
  • Creative — we champion limitless minds
  • Inclusive — we open our platforms to all communities
  • Responsible — we work to reduce our impact on the environment
  • Compassionate — we care for each other beyond the 9 to 5

Sound like you, why not join us?

Role Summary

As a BAA, you will support the daily operational functions within your designated buying team. You will also learn to develop key cross-functional relationships with both internal and external partners in the head office in both the US and the UK

What you'll be doing:

  • Ownership over the department critical path
  • Provide administrative support to the buying team covering all classes issues/queries
  • Purchase order placement; accurately keying orders for UK market product.
  • PO tracking and management; ensure PO’s are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
  • Assist with Monday Trade meeting preparation
  • Sample management; working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
  • Liaising with creative department to pull samples and advise suggestions for press.
  • Presentations and picture packs; preparing these for monthly assortment reviews, quarterly hindsight meetings, monthly store communication and concession assortment planning. In addition, maintaining on-going assortment sheets for the Assistant Buyer.
  • Keeping our pictorial system up to date. (MTS)
  • Types and send fit comments
  • Additional ad-hoc tasks
  • Responsible for sending out courier packages
  • Carrying out comparative shopping trips to develop and maintain knowledge of the current market place.

What you'll need:

  • A passion and enthusiasm for the Urban Outfitters brand and what we represent
  • A love for fashion and be interested in the market at large
  • Ability to multitask in our fast-paced buying office
  • Flexible and open to change as we grow the business
  • Strong communication skills
  • A keen eye for detail and accuracy
  • Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point
  • Strong commercial awareness

The Perks

Work-life balance:

  • Flexible start and finish times
  • Bring your dog to work


  • Employees Assistance program to support with mental, physical and financial health
  • Fully equipped free gym and on-site wellness room in Brick Lane and 50% discount off external gym memberships
  • Private Medical Insurance

Employee Discount:

  • Up to 40% off at all URBN Brands (Urban Outfitters, Anthropologie, Free People and more!)


  • One paid day to either volunteer or fundraise for a charity of your choice


  • Cycle to work scheme, season ticket loan

Continued Development:

  • We offer structured support within the business alongside continued learning and development

We receive such a high volume of applications, unfortunately we can't reply to everybody. If you haven't heard back from us after 2 weeks, you haven't been successful on this occasion. However, don't let this put you off applying in future, please keep an eye on out for other opportunities.

Application Form

Please provide your cover letter within the field provided, not as an attachment. This field is strictly for including your cover letter text. Thank you.

File Attachment

PLEASE NOTE: When attaching your CV or work examples it is very important that you name your files to include your name and not just "cv.doc" or "curriculum vitae.docx" or "my_illustration.jpg". Instead use a format like this "joe_bloggs_cv.docx"

Files must be less than 4 MB.
Allowed file types: txt pdf doc docx rtf jpg jpeg png
Files must be less than 4 MB.
Allowed file types: txt pdf doc docx rtf jpg jpeg png.
Files must be less than 4 MB.
Allowed file types: txt pdf doc docx rtf jpg jpeg png.
Files must be less than 4 MB.
Allowed file types: txt pdf doc docx rtf jpg jpeg png.
Files must be less than 4 MB.
Allowed file types: txt pdf doc docx rtf jpg jpeg png.
I am contacting the advertiser for no other reason than to apply for this position. I am aware soliciting Fashion Workie users for other services or spamming is against the Terms & Conditions of usage.
I have carefully read the advert specification including details of where the position is based and provided details of any requirements stipulated in the advert within my application.

Vertical Tabs