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Buying Administration Assistant - Womens

Listing ID: 826362

Buying Administration Assistant - Womens

Type of Position: Permanent Position
Company / Organisation / Artist Name: Browns Fashion
Location: Central London, London, UK
Hours: Full Time
Experience: Entry level
Twitter Handle: @BrownsFashion
Deadline: Ongoing
Ad Expires In: 1 week 7 hours
About: Joan Burstein created Browns with her husband Sidney in 1970. Once a small boutique housed on the ground floor at 27 South Molton Street, Browns rapidly became one of London's most important fashion destinations and grew quickly, expanding through five connecting townhouses with number 23 being exclusively for men. Joan Burstein is credited with discovering such talents as John Galliano, Alexander McQueen, Hussein Chalayan and Commes des Garcons. Her talent for spotting future fashion super stars, "is nothing more than a hunch, "it just happens", she says. "People say, 'How can you tell?'. It's a gut feeling. It's a gut instinct."

Today, Browns is just as revolutionary as it ever was. One of London's most valued fashion landmarks, it continues to offer pieces that have been individually handpicked from the world's top designers. "We buy only pieces we like, we edit tremendously. It's all about quality and individuality. It's all a concept." says Mrs Joan Burstein.

Job Purpose:

The purpose of the Buying Administration Assistant is to provide extensive administrative support to the Women’s Buying Department, assisting the mean in maximising sales opportunities and being the first point of contact for queries relating to product and deliveries. The BAA is accountable for creating reports, analysing sell-through in store and online, liaising with suppliers regarding orders, being a point of contact for all departments regarding stock, providing trend/designer research and recommendations, and offering general admin support for the whole team. 

Duties & Responsibilities:

  • First point of contact for the department regarding any queries relating to stock, orders, and deliveries.
  • Assist Buyers in writing orders and loading them accurately and efficiently onto the system, and generating PO Numbers for suppliers.
  • Order Confirmation Checking – Including cancellations, price changes and amendments to orders. 
  • Taking ownership of the Delivery Schedule and communicating key dates internally. 
  • Running daily sales reports, uploading images, and creating packs for each season containing important brand and product information.
  • Liaising with Suppliers and other departments including Merchandising, E-Commerce, Operations, Finance and Retail regarding product and deliveries for the department.
  • Assisting Buyers in managing their buying trips and schedules for fashion week.  This includes obtaining dates from suppliers, schedule appointments or rescheduling when needed, requesting show tickets for all fashion weeks, and booking travel and accommodation.
  • Completing expenses for the buying department.
  • Researching emerging brands and designers through various channels and providing new brand recommendations to the buyers to bring newness to the product offering.
  • Managing and developing interns, including delegating tasks, managing the workloads and monitoring overall performance. 
  • Provide all-round administrative support to the Buying team enabling them to maximize buying services to Browns.

Required Skills, Knowledge and Experience:

  • Eagerness to learn and develop a career within the Buying function at Browns.
  • Keen interest in luxury Womenswear fashion, with a passion for merchandise and trends.
  • Analytical skills in order to assist with sales analysis and forecasting.
  • Strong organisation and time management skills with the ability to plan, and prioritise tasks to meet deadlines.
  • Previous experience in a BAA or similar administration role within the fashion industry.
  • Good eye for product demonstrating excellent commercial awareness in the luxury market.
  • High attention to detail to ensure accuracy in work.
  • Natural relationship building skills in order to work effectively with suppliers, and across internal departments.
  • Flexible in nature and willingness to go the extra mile to support the department.
  • Maturity and confidence in approach.


Please apply with a CV and cover letter via the application form.

Application Form

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