As Buyers Admin you will provide administrative support to the Buying teams. 

You will create sku’s, load orders onto the system, manage the administrative side of category launches, deal with and resolve buyers queries and liase closely with suppliers and the shopfloor 

What the Buying Administrator will be doing:

• Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments· 
• Upload the buyers worksheet and create SKUs in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve
• Load orders onto the system correctly as soon as possible after they are received
• Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team
• Check order confirmation with suppliers, chasing and checking confirmation notes 
• Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)
• Update and maintain database with relevant terms e.g. trade/settlement discounts
• Set up accounts for new suppliers
• Ensure requests for pre-ticketing are communicated to suppliers 
• Update and amend the sku and category hierarchies, barcodes and all supporting sku information 
• Oversee the process for providing samples to the photostudio for digital photo shoots
• Liaise with suppliers to booking shop floor customer sampling and retail operations training 
• Circulate daily reports to concessions and internal teams 

What Selfridges is looking for:

• Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail
• A problem solver. You are able to apply different ways of thinking in different situations
• A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams
• A proactive team member. You collaborate with the wider Buying and Merchandising teams
• Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks
• All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement
• Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy
• Team player – interact with teams outside of food buying, including photo studio and shop floor teams. Being present and attending face to face shopfloor walks seasonal photo shoots
• An example of our values, a trusted and respected colleague

This guide represents a summary of the role, however all team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business.