Do you keep up to date with luxury beauty?
Do you know your Fenty from your Charlotte Tilbury?
Do you love all things luxury?

If YES, we may have the role for you… 
 
Luxury department store, Harvey Nichols, is searching for a new Buying Administrator to join its thriving Buying department in our Head Office in London – Knightsbridge. Our culture is based on inclusivity; we embrace diversity. Whoever you are, Harvey Nichols has a place for you. 

How we reward your hard work…

At Harvey Nichols, we champion career development and are passionate about our people. We will do all we can to support your journey and career path with us. Alongside this you will have access to a world of amazing benefits such as;

• Up to 40% off fashion
• Up to 40% off hospitality, foodmarket and hampers
• 30% off beauty and perfumery, wine and spirits
• Clothing allowance

You will also have access to charity days, a season ticket/bike loan; learning and development opportunities; to our Employee Assistance Program - Retail Trust and recognition schemes and the opportunity to join one of our employee groups – Wellbeing, Diversity & Inclusion and Sustainability. These are just some of the reasons people join and stay!

About the role…

As a buying administrator, you will support your team in the beauty department and help make our customers' beauty dreams a reality!

You will be:

• Accurately manage the end-to-end buying critical path, amending and communicating any changes in a timely fashion to meet deadlines.
• Working closely across teams, such as Merch & Marketing to ensure a seamless process and successful new launches promotions, and in-store merchandising – communicating on any risks to deadlines.
• Managing funding forms to achieve accurate support for the business
• Coordinate and maintain the company supplier contact list.
• Keep abreast of competitor activity pricing promotions and assortment with a weekly comp shop
• Sample management. Organise and manage the receipt of all sample requirements to ensure they are readily available for team presentations or editorial content / shoots / events.
• General admin responsibilities as an agile team are essential. We will require you to action adhoc tasks and demonstrate effective workload management.
• Build and maintain strong working relationships with suppliers, ensuring timely communication and problem-solving.
• Work with Merchandising and Delivery teams, attending meetings as required to ensure stock is ordered and delivered on time.
• To undertake store / shop floor walks / visits where required – especially KB
• To understanding of weekly trade reporting processes and impact of your role on these. Report running and data collation for key meetings.
• Liaising with suppliers to manage the end-to-end image and copy process for online. Supporting with online brand updates.
• Complete weekly competitor analysis and share promotional update with stores.
• Support the Buyer and Assistant Buyers with the management of store promotional sites, treatment room bookings etc.
• Assist in the preparation of product brief sheets / NLF and chasing supplier were required. Requesting and checking product information ensuring accuracy and efficient implementation / ownership of all buying trackers / documents etc.
• Maintain accurate and tidy filing systems at all times for the department
• Instigate improvements as appropriate to working practices & systems where appropriate.
• Assist in the training of new BA’s and take a proactive approach to training and skills required to advance in your job role.

Is this you?

We are looking for individuals who embrace diversity, love a challenge, are passionate about luxury retail and are looking for something uniquely different.

• Strong passion for the beauty and luxury retail industry, with a keen interest in current trends and products.
• Excellent communication skills, both written and verbal
• Strong attention to detail, with a high level of accuracy
• Able to work as part of a team as well as work autonomously
• Highly organized, with a proactive approach to managing own workload.
• Able to use initiative to solve problems
• Keen and enthusiastic with a desire to take on new responsibilities and progress within the company.
• A strong commercial and customer focus