Next is looking for an Events & Workspace Coordinator to join the team at Premier Park Studios, London.

As Next's Events & Workspace Coordinator, the successful applicant will support and facilitate the day-to-day operations of Premier Park Studios, ensuring the smooth and efficient running of office facilities, management, and Health & Safety requirements.

The Events & Workspace Coordinator's goal is to create a positive employee experience while maintaining a professional and welcoming environment for all visitors and staff.

Responsibilities of the Events & Workspace Coordinator

Workspace:

• Act as a designated keyholder, taking responsibility for the secure opening and closing of the unit in line with company procedures.
• Manage the front desk, providing a welcoming and professional experience for all visitors.
• Ensure the studio, communal areas, and meeting rooms are maintained to a high standard and remain clean and tidy.
• Liaise with NEXT Facilities to log maintenance requests, coordinate contractors, and ensure issues are resolved promptly
• Coordinate new starter requirements with recruitment, including workspace setup and studio inductions.
• Manage studio expenses, invoices, budget tracking, and purchase orders
• Complete daily AM and PM studio checks, ensuring communal areas and meeting rooms are clean, tidy, fully stocked, and maintained to a high standard.
• Book couriers and taxis as required
• Coordinate studio catering requests
• Manage and distribute weekly fruit and milk orders
• Receive, sort, and distribute incoming post, parcels, and deliveries.
• Manage stationery and office consumables, ensuring stock levels are maintained and replenished.
• Manage relationships with cleaning and waste management providers to maintain high standards and ensure regular collections.
• Support the coordination and delivery of space management requests, communicating effectively with stakeholders throughout the process.

Health & Safety:

• Conduct weekly workplace health and safety inspections, identifying and addressing potential hazards.
• Carry out and document the weekly fire alarm test, ensuring any issues are reported and escalated promptly.
• Ensure all first aid boxes are fully stocked and regularly maintained.
• Investigate, record, and report health and safety incidents, ensuring appropriate corrective actions are implemented.
• Maintain appropriate levels of trained Fire Wardens and First Aiders in line with employee numbers, coordinating all required training and certification.
• Deliver six monthly refresher sessions for Fire Wardens and First Aiders at the studio.
• Ensure employee allergies and workplace adjustments are recorded and accounted for.
• Complete and maintain individual risk assessments as required.

Events:

• Maintain and manage the events tracker and annual events calendar.
• Support the planning of seasonal office decorations, including research and vision boards.
• Assist with the planning, coordination, and delivery of internal activations, events, and employee engagement initiatives.
• Manage the events noticeboard and maintain internal communications relating to events, activities, and employee benefits.
• Coordinate employee recognition programmes and soft benefits, including long service awards, birthdays, marriages, and other milestone celebrations, ensuring associated gifts are organised and distributed.
• Design engaging events and internal communications content using Canva.

What Next is looking for:

• Experience in a workplace coordination position
• Good verbal and written communication skills with a professional tone.
• Good competency in standard computer applications.
• Ability to manage invoices, track budgets, and maintain detailed records.
• Capable of managing room booking calendars and updating intranet content.

Next Benefits:

• 25% off most NEXT, MADE*, Lipsy*, Gap* and Victoria's Secret* products (*when purchased through NEXT)
• 10% off most partner brands & up to 15% off Branded Beauty
• Hot deals and exclusive offers from over 3,500 retailers through our online benefits platform
• Company performance based bonus
• Early VIP access to sale stock via Direct to Desk
• Life assurance
• Sharesave scheme
• Annual Travel Card Loan
• Sample Sales
• Fantastic L&D opportunities
• Flexi-Hour Scheme
• Direct to Work - Discount online and instore, collect your items the next day for free from your place of work or local store
• Support Networks - Access to Network Groups to empower and celebrate each other
• Wellhub - Discounted flexible monthly gym memberships, with apps, PT sessions and more