Clarks is looking for an Executive Administration Assistant to join the team in Steet, Somerset.

What the Executive Admin Assistant will do:

• Assist the executive in a staff capacity by handling a wide variety of situations and issues involving the administrative functions of the department.
  Responsible for preparing documents, including internal memos and external client correspondence. Assist in developing PowerPoint presentations and organise, update, and maintain files.
• Responsible for coordinating travel itineraries and reconciling expenses for the UK Office.
• Set up meetings, manage calendars and schedules.
• Assist in preparing and processing invoices and expense reports, as well as tracking monthly office cell phone billing. Concur knowledge expert.
• Responsible for general administrative support to the department, including answering phones and other communications, representing the executive when needed and working closely with direct reports of the executive to help them when necessary.
• Coordinate communications and meeting efforts with other senior-level executives. Work closely with affiliated senior-level executives and their assistants.
• Represent the Executive and his/her office at all times
• Coordinate the needs of the office, including but not limited to ordering office supplies, business cards, lunches, and coffee supplies. Organise internal events and meetings. Manage all office facilities issues as they arise.
• Partner with Human Resources Team to track vacation and audit records to ensure payroll sheets are up to date and accurate. Act as main point of contact for UK Office for all Charitable Giving initiatives.
• Responsible for all Sample Management in UK including ordering samples as needed, creating and maintaining seasonal line sheets, organize and manage samples den. Partner with Sales Team to set showroom up on a seasonal basis.
• Perform additional ad hoc duties as needed

What Clarks is looking for:

• At least 5 years' experience supporting senior-level executives
• A proven record of success working as an EA in a fast-moving, quick-changing environment.
• A minimum of intermediate Microsoft Office skills
• Ability to think independently / anticipate outcomes
• Ability to take initiative
• Ability to prioritise
• Problem-solving skills
• Ability to remain calm under pressure and remain focused
• Time Management
• Diplomacy and confidentiality
• Bachelor’s Degree in Business or related field is a plus.

 
What Clarks offers:

• Competitive salary
• Flexible working options
• Career development and progression opportunities
• Supportive and collaborative culture
• Comprehensive benefits package

 
Why join Clarks

At Clarks, you’ll be part of a brand with heritage, craftsmanship, and style at its core. We offer great training, career progression, and the chance to make your mark in a global business.

Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825 when brothers James and Cyrus Clark made a slipper from sheepskin off-cuts. At the time, it was ground-breaking: a combination of invention and craftsmanship that has remained at the heart of what the brand does now. In the Clarks archive, more than 22,000 pairs of shoes have sparked revolutions and defined generations. From the original Clarks Desert Boot, first designed by Nathan Clark and launched in 1950, to the iconic Wallabee, each design has an instantly recognisable signature that makes it unmistakably Clarks.