Anception's busy business owner and company director, with several ventures and a full personal life, is looking for an exceptional, proactive, highly organised, discreet remote working Executive Assistant to keep everything running smoothly.
This is not a task-taker role. The successful applicant will anticipate what needs doing, take ownership, and get things done quickly, without needing to be chased.
What the Executive Assistant will do:
Manage my inbox daily: triage, flag priorities, draft replies for my approval, and keep it near zero
Own my to-do lists across business and personal life, prioritise them, and drive every item to completion
Manage my calendar across multiple time zones: scheduling, rescheduling, and protecting focus time
Book and coordinate travel, accommodation, appointments and reservations
Handle personal and household admin, family logistics and vendor follow-ups
Prepare simple documents, summaries, briefs and meeting notes and flag anything that needs urgent attention
Research (suppliers, venues, products, options) and present clear recommendations, not long lists
Keep a running tracker of open tasks and send a short end-of-day update
What Anception is looking for:
At least 2 years' experience as an executive assistant, PA, or virtual assistant supporting senior executives or founders
Exceptional organisation and follow-through, with a track record of getting things done fast
Genuinely proactive: you spot problems and solve them before they land on my desk
Excellent research skills in finding cost effective/budget friendly options.
Excellent written English and clear, concise communication
Strong with Google Workspace or Microsoft 365, and comfortable with tools such as Notion, Asana, WhatsApp, Zoom, Canva, CapCut, Claude/AI.
Absolute discretion. You'll have access to confidential business and personal information and will sign an NDA
Reliable internet, a quiet workspace, and availability for a daily overlap of at least 3–4 hours with Dhaka time, with flexibility for UK and other time zones
Nice to have: experience supporting multi-business owners, international travel coordination, or managing a household
Ability to work across different departments, when and where needed with a proactive attitude.
Key Details:
Freelance, remote, ongoing monthly retainer
Approximately 20 hours per week to start, with potential to grow
Pay: depending on experience
Paid two-week trial period
Application
Send your CV and a short answer to the following scenario: It's Monday morning, and I have unread emails, an accountant chasing me for lots of information on a time-sensitive matter, a factory in China that needs my approvals, meetings to organise, and a flight to rebook. Walk me through your first two hours. Applications without an answer won't be considered.
