The Merchandise Admin Assistant (MAA) plays a key role within the Merchandising function, providing vital support to the Merchandising team to achieve optimum efficiency and to deliver the department plan on customer, sales and profit.

The Merchandise Admin Assistant ensures purchase orders are created and maintained, initial allocations are scheduled, and weekly price amends are uploaded accurately.

Responsibilities

Order:

• Create and maintain purchase orders on the JD system within a specific product area.
• Check and ensure all purchase orders are received by supplier and filed correctly.
• Review all costs, selling prices and VAT within a specific product file, prior to receipt, highlighting to Merchandiser/Assistant Merchandiser and amend purchase orders as directed.

Stock:

• Schedule orders quarterly and new lines weekly.
• Check schedules to ensure the correct amount of stock is allocated in ratio.
• Amend schedules as directed by Merchandiser/Assistant Merchandiser.

Trade:

• Run and distribute key reporting for Monday trade meetings.
• Review top and new line performance, suggesting actions, with support.
• Work alongside the Digital team to ensure new lines are live on the website.
• Upload weekly price amendments as directed by Merchandiser / Assistant Merchandiser and communicate to Retail.
• Build collaborative working relationships within teams and across functions.

 
Profile:

• Analytical and passionate about numbers.
• Organised with strong attention to detail.
• Good communicator able to build relationships with stakeholders and to work across teams.
• Able to take ownership of work and use initiative to deliver on key responsibilities.
• Good teamwork skills, being able to work collaboratively to reach a common goal, sharing information and supporting colleagues.
• Positive, flexible, and responsive to business needs.
• Curious with a continuous learning mindset.